Where do shared files and folders appear? Yes, if you have the Manager, Content Manager, or Contributor role. Note: Everyone who has a membership at the shared drive level has at least Viewer access to every folder/file within the drive.Ĭollaborators might see different files in a folder, depending on their access to individual files.Ĭan I add collaborators/members to specific files? Yes, if you have edit permissions on the subfolder. Within the settings, the ability to share outside of the University of Michigan must be turned on.Įxternal users may be added to files and folders in a Shared Account's My Drive.Ĭan I add collaborators/members to specific folders? Note: You will need to add the external users individually if they are in an MCommunity group, as external users do not sync.Įxternal users may be added to the entire shared drive, specific folders, or specific files in the shared drive. MCommunity groups and subgroups sync, external email addresses do not.Ĭan I share my files and folders with external users?Įxternal users may be added to files and folders in the Team Folder, but not at the root level.
MCommunity groups and subgroups sync at all levels, external email addresses do not. No additional members can be added at the root level. Note: An MCommunity group is required (and the only member allowed) at the root level. Subgroups and external email addresses do not sync. Sensitive data guidelines for your U-M Google My Drive also apply to data stored in Shared Accounts.Ĭan I use an MCommunity group as a collaborator/member? Sensitive data guidelines for your U-M Google My Drive also apply to data stored in shared drives. Important: Sensitive data should be stored in a Team Folder. Other My Drive content: The file/folder’s owner (i.e., the individual who created the file or folder not the Shared Account).Ĭan I store Protected Health Information (PHI/HIPAA)? The team (i.e., the members in the shared drive at the root level with the Manager role).Īny file/folder moved into the shared drive will now be owned by the team. The team (i.e., the members in the MCommunity group that is used at the root level). Who owns files and folders (within the repository)? Tip: If you’re unsure of which account type is best for you or your team, contact the ITS Service Center for guidance. Refer below for a chart that outlines how the three compare. However, there are important differences in feature availability and functionality between each.
U-M Google shared drives (formerly Team Drives), Dropbox Team Folders, and Shared Accounts in U-M Google are great for maintaining a shared document repository.
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